Typically, when dealing with international shipments from Spain, your Spanish supplier will need you to provide specific export documentation to ensure a smooth transaction and adherence to regulations. Here are common documents that might be required:
Proforma Invoice: An preliminary invoice sent before the shipment which includes details like goods description, quantity, and price.
Commercial Invoice: This provides the complete transaction details, including a description of the goods, price, shipping terms, and exporter’s details.
Packing List: Specifies each item’s weight, dimensions, and packaging, ensuring what was packed matches the invoice.
Certificate of Origin: Declares the country where the goods originated and might be required for customs clearance.
Bill of Lading (B/L) or Airway Bill (AWB): If goods are shipped by sea, a B/L is required, and if by air, an AWB. These documents serve as a shipment receipt and contract of carriage.
Export Declaration or DUA (Documento Único Administrativo): In Spain, the DUA version is often needed outlining the shipment’s nature and value for customs.
Insurance Certificate: Necessary if insurance is a condition of the shipping terms (e.g., CIF – Cost, Insurance, and Freight).
Import Licenses/Permits: Certain controlled items might require special permits or licenses based on the nature of goods and country regulations.
It is crucial to confirm with your supplier exactly which documents they require, as this can vary based on specific items, order values, and shipping arrangements. Additionally, using a freight forwarder or logistics service provider can ease the process, ensuring compliance with local and international shipping requirements.