Yes, you can use Turkish invoices for your UK limited company expenses, but there are certain considerations to keep in mind to ensure compliance with UK tax laws. When using foreign invoices, such as those issued in Turkey, it is critical to maintain accuracy and transparency in your financial records. Here are the key aspects you should take into account:
Translation and Currency: If the invoice is in Turkish, it is recommended to have an English translation. Additionally, you’ll need to convert the values into GBP using a reliable exchange rate from the date of the transaction for your accounting records.
VAT Considerations: UK VAT rules may not directly apply. However, it is crucial to ensure that you comply with VAT requirements where applicable. You might not be able to reclaim VAT unless you are directly dealing with another EU country or have made arrangements through VAT reclaim schemes.
HMRC Documentation: Ensure that the invoice includes all necessary details such as the supplier’s name, address, and a clear description of goods or services. This documentation is required for HMRC for tax deduction purposes.
Business Purpose: Like any other expense, it should be clearly for business purposes. You should maintain records explaining how these expenses relate to your business activities.
Record-Keeping: Keep all original and translated invoices as part of your company’s financial records for at least six years, as per HMRC requirements. This includes electronic copies if you are storing them digitally.
Consult Professional Advice: It’s wise to consult with a tax advisor or accountant specializing in international transactions to ensure compliance with both UK and Turkish tax requirements and to make sure you’re benefitting from any available tax reliefs.
Keeping these points in mind will help ensure that your use of Turkish invoices aligns with UK taxation regulations and supports an accurate financial overview of your business operations.